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Here supervisors can view the active calls within their assigned ACD groups. By clicking on the detail view of an active call, they can get more information about each call.

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Introduction

Supervisors and contact center managers use the supervisor module to manage the day-to-day operations in the contact center. Supervisors can see and manage the ACD groups and agents to which they are assigned. Various views give an overview of the performance of the contact center in real-time as well as aggregated statistics which are cumulated over the current day.

Agents can request help from supervisors when involved in challenging calls. With one click the supervisor can conference himself into the agent’s call to provide the assistance required. In addition, the supervisor can view a real-time view of all incoming and outgoing media events and can display KPI's regarding the performance of the contact center in a configurable wallboard.

Supervisors can change the assignment of agents to groups according to the current requirements of the contact center. They can also define the skills of agents within groups if this capability is enabled via their security group. Using the web messages module, they can send messages to agents directly or to a group of agents. This feature can be used to inform agents about important information regarding day-to-day operations in the contact center, such as special offers available or information to particular agents for administrative purposes like remembering their sick note or vacation application.

Supervisors can also operate as normal agents, if needed. All functions available to agents are available to supervisors, who can, as the need arises, work actively in the contact center groups they are assigned to. The 
available channels include calls inbound/outbound, chat, email, WhatsApp, voice mail and callbacks. In addition, supervisors can manage the contact center groups and agents. If required, their accounts can be configured so that only the management capabilities are available and they do not participate in taking calls or processing media events. For more information on agent functions, see "AgentHome".

Supervisors can define, in the ACD groups assigned to them, which agents are available for the distribution of calls and events and with which skills they should be considered by the distribution algorithms configured in the ACD groups. Supervisors can view the availability 
of agents and corresponding call information using an intuitive interface organized in tabs. Furthermore, supervisors can configure important KPI's in a personal wallboard and generate reports on the fly or via subscriptions which are sent to them on a time schedule by email.

The WebClient (Full/MiniClient) or the MiniClient is used to log in to the Supervisor Client. For the management functions - which require a larger viewport on the screen - the Full client is recommended.

Details depend on the rights you have been granted in the system.

Log in

To log in, open the jtel portal via your browser.

Home Screen

Toolbar


Coffee cup icon = work break indicator

The work break display shows whether it is currently possible to take a break. It shows the number of logged in agents in relation to the maximum number of agents allowed to take a break configured in the ACD group settings.

  • Green = the agent can set the status to "Pause".

  • Yellow = if the agent sets the status to "Pause", then it would mean that the agent would exceed the relation configured in the ACD group.

  • Red = the agent cannot set the "Pause" status

Envelope icon = media events

New media events are indicated by a flashing envelope icon in the toolbar.

Megaphone symbol = banner message

New banner messages are indicated by the flashing megaphone icon in the toolbar. Supervisor can send banner messages to groups or to individual agents (e.g., "Don't forget today's special offer..." or "Dear Sam, please remember to change your status to break when you go out for coffee")

Supervisors can create and send messages to specific ACD groups and/or agents and supervisors. These messages are displayed in the recipients' web clients. It is possible to specify a period of time during which requisition messages should be displayed. So supervisors can prepare them in advance. Group messages can only be deleted by the supervisor and are automatically removed after the timestamp expires. Personal messages can be deleted by the agent or supervisor and will be removed automatically, after the configured timestamp has expired.

Headset icon = Supervisor request 

When an agent requests the supervisor for assistance, the headset icon flashes.



Status 

Selection of defined states such as calls and media, pause and more depending on customer specific requirements.

Phone numbers

Phone numbers: Selection of defined phone numbers for the supervisor's availability (e.g. office, mobile, home office, etc.).

Available options (tiles)


Agent Home

Home view of the agent.

Agent Home (Braille) 

This version of Agent Home has been optimized for use with Braille readers.

Reports

Supervisors can access standard reports. Depending on the needs, additional reports can be activated for supervisors on a project-specific basis. Reports can be created on the fly or subscribed to, in which case they are sent to the supervisor by e-mail. Several formats are available: PDF, CSV, HTML or Excel files.

User Master DataUsers can view and change their personal settings (e.g. change password, change language and settings that affect web views)

Supervisor 

The main view of the supervisor is divided into intuitive tabs that the supervisor can select as needed. As a supervisor, for example, you get an overview of the status of the groups and agents you are supervising.

Here you can keep an eye on essential parameters of the call center while it is running. Icons are displayed in the toolbar in case of special events (e.g. help request from agents).

In the heads of some table columns you can see the symbols  or . This allows you to control the visibility of table contents. After clicking on a dialog appears in which you can select and deselect table rows for viewing. After clicking on a dialog appears where you can define the visibility and order of table columns. The operation is described in the section "The user interface".

Clicking Details in the Action column of the first table will take you to a view where you can view and configure details of the ACD for the selected group.

Use Map to display a map of the callers in the group. Each call is represented by a pin, several calls are combined in one slice.  This gives you an overview of the distribution of your calls on the map. To use this service, the area codes must be maintained in the system with geo-data. Ask your system administrator if this representation is available for your region or country.

Dialer-Campaigns   (Optional Feature)

Supervisors can create outbound campaigns and assign them to agents (campaign management). Manual or automated dialer campaigns can be created.

Ansagen (Optional Feature)The supervisor can upload and change the voice prompts for the ACD or IVR.

Header

On the Inbound Status, Inbound Real Time, Inbound Since, Inbound 15, Inbound 60 and Wallboard tabs, there are some settings available in the header area that affect the statistics displayed.

GroupThe relevant groups for each area (inbound status, grid view, wallboard, etc.) can be selected via the "Group" action area.

Service Level

Here you set what time you want to use as the service level for calculating some of the values in the tables.

Short Hangups

Here you define the time up to which calls are counted as short hangups. Short hangups are callers who hang up within a very short time after being put on hold.

Service Quota

For the calculation of the column X% answered in (s), set here which percentage of calls you want to consider.

Statistics Since

Here it is displayed since when calls are considered for the statistics. Here you can change the value of the hour as well as minute via the corresponding drop-down lists. If you click on "Now", the current server time is set.

Graph Interval

Here you set the granularity of some of the graphics in the Wallboard tab.

Zoom

The zoom function can be used to minimize the individual tiles so that as many as possible can be displayed on one screen.

Server TimeThe current server time is displayed here as information.

Tabs


Supervisors can view the media events currently running in the system (new, not yet distributed, and seen events).

This tab displays a table of open, unfinished media events for the supervisor's groups. The following columns are included:

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Inbound Status

Here you can find real-time statistics on current calls and events in the system for the groups to which the supervisor with supervisor rights is assigned. Supervisors can set up the statistics to show only events and calls from a certain point in time. For example, since the start of their work shift.

Here you can show or hide groups for the view in the supervisor.

This tab allows you to view content from  Supervisor - Realtime Values, Supervisor - Daily Statistics aswell as Supervisor - Media Events.

Inbound Realtime

Here you can find the real-time statistics on incoming calls for the groups to which the supervisor with supervisor rights is assigned. All calls that have been completed are not included here. Availability and service level always refer to the current calls only.

This tab allows you to view content from Supervisor - Realtime Values .

Inbound Since

Here you can find daily statistics. The time from when calls are displayed can be set in the header.

This tab allows you to view content from Supervisor - Daily Statistics

Inbound 15

Here you can find the daily statistics for the last 15 minutes.

This tab allows you to view content from Supervisor - Tagesstatistik  however, not narrowed down by statistics since, but values of the last 15 minutes.

Inbound 60

Here you can find the daily statistics of the last 60 minutes.

This tab allows you to view content fromSupervisor - Tagesstatistik however, not narrowed down by statistics since, but values of the last 60 minutes.

Inbound Inboxes

Here you can find statistics about e-mail. (Total, Delivered, Answered, Unqualified) 

Inbound Media Events

Here you can find statistics for all media events. (Call-Back, Chat, Email, Fax, SMS, Ticket, Voice-Mail)

HeadlineMeaningTotal Column Meaning
DistributeThe number of media that are in the "Being distributed", "Distributed via SMTP" or "Distributed to agent" status.The sum of the column "Distribute

New Agent

The number of media that are in the "New at Agent" status.The sum of the columns "New Agent
Seen AgentThe number of media that are in the "Seen by Agent" status.The sum of the column "Seen agent
ErrorThe number of media that are in the "Error" status.The sum of the "Error" column
DoneThe number of media that are in the " Done " status.The sum of the "Done" column

This tab allows you to view content from Supervisor - Media Events .

Wallboard

The Wallboard provides supervisors with a live view of the contact center across all groups and individual groups that the supervisor is responsible for managing. Numerous key performance indicators (KPIs) are provided, such as:

Supervisors can arrange the key performance indicators (KPIs) as needed to get a view tailored to their needs.

This tab can be used to select content from Supervisor - Wallboard TotalSupervisor - Wallboard Graphics aswell as Supervisor - Wallboard per Group

Direct access to the wallboard:

It is possible to display the wallboard without logging into the portal and accessing the supervisor function in the menu. To do this, enter the URL of the wallboard directly in the address line of the browser. The URL contains your login data and various parameters with which you can customise the wallboard. The following line serves as a template for the URL:

http://<Server>/CarrierPortal/<Reseller-UID>/<Client-UID>/wallboard?username=<Benutzername>&password=<Password>

Replace the placeholders in brackets with the actual UIDs and strings for server, reseller, client, user and password. The UIDs can be found in the user data stored in the portal.

If you want to restrict the wallboard to an ACD group, add &acdGroupsID=<Gruppen-ID> to the end of the URL.
Select the language of the wallboard by inserting &languagesID=<Sprach-ID> at the end of the URL (1 for English, 2 for German).

Here is a fictitious example:

http://CallMServer:8080/CarrierPortal/CallMaster/Admin2/wallboard?username=SuperWall&password=MyWbPw&languagesID=2


It is recommended to create a separate user with supervisor rights for this function.

All Agents

Shows all agents in the ACD groups assigned to the supervisor, especially their current status according to the available status categories. Example:

The table shows the following columns:

UIDThe UID des Agenten
Name

The Name

des Agenten

of the agent

First NameVorname des AgentennameThe First name of the agent
Agent NumberNummer des AgentenThe Number of the agent
Busy / No Ans.Die aktuellen Zähler für den Agenten für Besetzt / keine AntwortThe current counter for the agent for busy /no answer 
Agent StatusDer aktuelle Status des AgentenThe current status of the agent
Agent Status TimeDatum und Uhrzeit, zu der der Agent den aktuellen Status angenommen hat

Date and time when the agent has assumed the current status.

Agent Status DurationZeigt an, wie lange der Agent diesen Status innehat.
PhoneDie aktuelle Telefonnummer, über die der Agent angemeldet ist. Neben der Telefonnummer wird auch der aktuelleTelefonstatus farblich dargestellt.
Availability

Diese Spalte zeigt die Verfügbarkeit des Agenten an.

Farbe Dunkel-Gelb, Schrift Nachbearbeitung: Der Agent ist angemeldet und in der Nachbearbeitung.

Farbe Rot, Schrift Belegt: Der Agent ist angemeldet und sein Telefon ist belegt.

Farbe Grün, Schrift Frei: Der Agent ist angemeldet und hat keine Pause.

Farbe Grau, Schrift Nicht verfügbar: Der Agent ist nicht angemeldet oder ist angemeldet mit dem Status Pause.

Farbe Orange, Schrift Fremdbesetzt: Beim letzten Versuch dem Agenten zu erreichen, war sein Telefon belegt, da er ein Gespräch womöglich an der ACD vorbei geführt hat.

Farbe Blau, Schrift Keine Antwort: Beim letzten Versuch dem Agenten zu erreichen antwortete er nicht.

Für Multi-Channel Agenten zeigt einen Balken mit Zähler die Anzahl der Belegten Kanälen in Rot, sowie die Anzahl der freien Kanälen in Grün. Die Größe des jeweiligen Balkens entspricht ungefähr der proportionalen Größe des jeweiligen Zählers. Als Status-Schrift wird hier stets MC für Multi-Channel angezeigt.

Availability for

Hier werden abhängig vom Status der Verfügbarkeit verschiedene Zeiten angezeigt.

Bei Verfügbarkeit Frei: die Zeit seit dem letzten Gespräch bzw. der letzten Nachbearbeitung

Bei Verfügbarkeit Nachbearbeitung: die verbleibende Nachbearbeitungszeit

Bei Verfügbarkeit Belegt: die bisherige Gesprächsdauer

Bei allen anderen Werten: die Zeit seit Wechsel in den Status.

All GroupsListe der Gruppen, an denen der Agent angemeldet sein kann
Logged In GroupsListe der Gruppen, an denen der Agent aktuell angemeldet ist
LocationsListe von Standorten, denen der Agent zugeordnet ist
Login TimeZeitpunkt der Anmeldung des Agenten in der ACD
Login DurationVergangene Zeit seit Anmeldung des Agenten in der ACD
Quick Status ButtonsHier kann ein Agent schnell in einen anderen Status gewechselt werden. Damit ein Agentenstatus hierfür zur Verfügung steht, muss der Agent Status entsprechend editiert werden.

In the Action column, you can perform one of the actions indicated there.

With Change status you can change both the telephone number of the agent and its status.

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Note: The Manual Post Call status does not end automatically, but must be explicitly ended by selecting another status.

Call Details displays a table with details about the agent and their current call.You can chose to monitor the current call (the agent is informed of this by a change in his call status as well as an announcement) or to monitor it silently (the agent is not informed), provided that the Call Monitoring function is activated for the ACD group. After activating a monitoring variant, you will be taken directly to Agent Home so that you, as the supervisor, can control the call monitoring. As a supervisor, you have the option of switching the call to loud after successfully connecting in the Agent Home area, which establishes a 3-way conference between calls, agent and you (supervisor). Other options are Take over or Take over and Log out agent for the conversation between agent and caller.

Use Login or Logout to log agents on and off the ACD.

With the plus and minus symbols Image Removed at the bottom of a table you can control the number of rows displayed. This setting is saved in your user account. Since some tables are updated automatically at short intervals, the number of rows displayed should not exceed the size of the browser window so as not to consume computing power unnecessarily. In other words, it is better to go to page 2, 3 etc. than to scroll through excessively long tables. The maximum number of rows must not exceed 50.

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Aktive Agents

Displays all active agents in the ACD groups assigned to the supervisor. 

The supervisor can see what status the agent is currently in and view the performance figures such as number of calls answered and time in the current status. The supervisor can also change the agent status. 

This table has the same content as All Agents, except that only logged in agents are displayed here. When logging out an agent here, it no longer appears in this table. You must switch to the All Agents tab to log the agent back into the group.

Help Requests

Here you can see current help requests from agents. If this function is activated for the ACD group, he can request the supervisor's help via a button. You can then join the conversation here by clicking on monitoring. A flashing symbol in the toolbar draws your attention to the help request.  If you click on the symbol, you go directly to the table of active agents.

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If you reach the table and it is empty, the following conditions may have occurred:

  • The caller hung up.
  • The agent has ended the call.
  • The agent has cancelled the help request by clicking Cancel.
  • In the meantime, the agent has initiated another function, such as transferring the call to another agent.
Media Events
ACD GroupName of the ACD Group
AgentsName of the agent to which the event was assigned. If no agent has been assigned yet, this column is empty. In the media history, this column is also empty if the distribution has taken place to a fixed e-mail address.
TypeVoice Mail, Callback request, SMS, Fax
Status

The current processing status of the media event.

Ready: Event not yet distributed.

New: Event has just arrived at the agent.

Seen: Event has been viewed by the agent.

Done: Event is processed.

ReceivedDate and time when the media event entered the ACD Group
SenderThe sender of the media event
User DataUser data can be displayed here
ReceiverName of the service number via which the event was generated.
SubjectSubject of the media event
CRM LinkA CRM link can be displayed here
ActionThe action Open takes you to the editing of the respective media event. See also Agent Home.
Media History

IIn this tab, completed media events for the supervisor's groups are displayed. The supervisor can view completed media events and, if necessary, reopen them to initiate further actions, such as forwarding the event to a specific agent or group.

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Current calls
ACD GroupName of the ACD group the caller is in
RemoteCaller number
Contact NameName of the contact (if available)
Contact ClassContact class name (if available)
PriorityPriority of the call on hold
ACD AgentAgent name
StartTime of arrival of the call in the system
ConnectedTime of connection with an agent
Waiting TimeWaiting time of the caller
DurationTalk time with the agent so far
Grid View

Die Gitteransicht ist eine Kombination aus allen Ansichten.

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There are 3 layouts available.

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Cockpit Variablesxxx (Your cockpit variables are displayed here)DiallerHere you can find statistics on dialer campaigns.Custom 1/2/3xxx Dynamic Priority GroupsHere you will find statistics on Dynamic Priority Groups.Call Control

The control number is the sum of the columns:

  • Calls - Agents
  • Calls - Busy
  • Hangup Announcement - Total
  • Short Hangups - Total
  • Overflow - Queue Timeout
  • Calls - Other (and serves as a control of the "Calls - Total" figure)

If the system is working correctly, the "Call - Control" and "Calls - Total" figures are the same.

Agent Home

Home view of the agent

Agent Home (Braille)

This version of Agent Home has been optimised for use with Braille readers.

User profiles

xxx

Aggregation Groups

xxxSupervisorThe supervisor's main view is divided into intuitive tabs that the supervisor can select as needed.

Categories

xxx

User Master Data

Supervisors can view and change their personal settings (e.g. change password, change language and settings that affect web views)

Chat Connectors

Here you can edit the chat connector. 

Subscribed reports

Supervisors can access their subscribed reports.

Reports

Supervisors can access standard reports. Depending on requirements, further reports can be activated for supervisors on a project-specific basis. Reports can be created on the fly or subscribed to, in which case they are sent to the supervisor by email. Several formats are available: PDF, CSV, HTML or Excel files.Servic NumbersSupervisors can view statistics on service numbers. 

*Inbound Since, Inbound 15, Inbound 60

Shows how long the agent has the current status. It will restart from 0 when a status is changed.
BenutzerprofilIndicates how long the agent has held this status.
PhoneThe current phone number the agent is logged in on. In addition to the phone number, the current phone status is also displayed in color.
Availability

This column shows the availability of the agent.

Color Dark yellow, font Post-processing: The agent is logged in and in post-processing.

Color red, font Busy: The agent is logged in and his phone is busy.

Color Green, font Free: The agent is logged in and has no break.

Color gray, font Not available: The agent is not logged in or is logged in with the status paused.

Color orange, font Outside busy: The last time the agent tried to reach the agent, his phone was busy because he may have placed a call past the ACD.

Color blue, font No answer: The last time the agent tried to reach him, he did not answer.

For multi-channel agents, a bar with counter shows the number of busy channels in red, and the number of free channels in green. The size of the respective bar corresponds approximately to the proportional size of the respective counter. MC for Multi-Channel is always displayed here as the status font.

Availability for

Different times are displayed here depending on the availability status.

In case of availability Free: the time since the last call or the last postprocessing.

In case of availability Postprocessing: the remaining postprocessing time

With availability Busy: the time since the last call or the last postprocessing time

For all other values: the time since the change to the status.

Group (Current Call)The group to which the current call was delivered
All GroupsList of groups to which the agent can be logged in
Logged In GroupsList of groups to which the agent is currently logged in
LocationsList of locations to which the agent is assigned
Login TimeTime of the agent's registration in the ACD
Login DurationTime elapsed since the agent logged into the ACD
Calls (all)Calls received by the agent through all groups
Calls (hour)Calls of the agent per hour
Dialler SuccessThe number of calls marked as successful in the campaign
PC  ØThe average post-processing time over all calls of the agent
PC/hThe average agent post-processing time per hour
DepartmentThe department to which the agent is assigned
Teams Availability

This column shows the availability in teams. The following availability states are possible:

Image Added Available

Image Added Busy

Image AddedDo not disturb

Image Added  Away

Image Added Offline

Teams Activity

This column displays the activity in teams. The following activity states are possible:

Image AddedAvailable

Image Added InACall

Image Added Presenting

Image AddedInAMeeting

Image Added Away

Image AddedOffline

Quick Status ButtonsHere, an agent can be quickly changed to another status. In order for an agent status to be available for this purpose, the agent status must be edited accordingly.

In the Action column, you can perform one of the actions indicated there.

With Change status you can change both the telephone number of the agent and its status.

Image Added

Note: The Manual Post Call status does not end automatically, but must be explicitly ended by selecting another status.

Call Details displays a table with details about the agent and their current call.You can chose to monitor the current call (the agent is informed of this by a change in his call status as well as an announcement) or to monitor it silently (the agent is not informed), provided that the Call Monitoring function is activated for the ACD group. After activating a monitoring variant, you will be taken directly to Agent Home so that you, as the supervisor, can control the call monitoring. As a supervisor, you have the option of switching the call to loud after successfully connecting in the Agent Home area, which establishes a 3-way conference between calls, agent and you (supervisor). Other options are Take over or Take over and Log out agent for the conversation between agent and caller.

Use Login or Logout to log agents on and off the ACD.


With the plus and minus symbols Image Added at the bottom of a table you can control the number of rows displayed. This setting is saved in your user account. Since some tables are updated automatically at short intervals, the number of rows displayed should not exceed the size of the browser window so as not to consume computing power unnecessarily. In other words, it is better to go to page 2, 3 etc. than to scroll through excessively long tables. The maximum number of rows must not exceed 50.

Image Added

Aktive Agents

Displays all active agents in the ACD groups assigned to the supervisor. 

The supervisor can see what status the agent is currently in and view the performance figures such as number of calls answered and time in the current status. The supervisor can also change the agent status. 

This table has the same content as All Agents, except that only logged in agents are displayed here. When logging out an agent here, it no longer appears in this table. You must switch to the All Agents tab to log the agent back into the group.

Help Requests

Here you can see current help requests from agents. If this function is activated for the ACD group, he can request the supervisor's help via a button. You can then join the conversation here by clicking on monitoring. A flashing symbol in the toolbar draws your attention to the help request.  If you click on the symbol, you go directly to the table of active agents.

Image Added

If you reach the table and it is empty, the following conditions may have occurred:

  • The caller hung up.
  • The agent has ended the call.
  • The agent has cancelled the help request by clicking Cancel.
  • In the meantime, the agent has initiated another function, such as transferring the call to another agent.
Media Events

Supervisors can view the media events currently running in the system (new, not yet distributed, and seen events).

This tab displays a table of open, unfinished media events for the supervisor's groups. The following columns are included:

Image Added

ACD GroupName of the ACD Group
AgentsName of the agent to which the event was assigned. If no agent has been assigned yet, this column is empty. In the media history, this column is also empty if the distribution has taken place to a fixed e-mail address.
TypeVoice Mail, Callback request, SMS, Fax
Status

The current processing status of the media event.

Ready: Event not yet distributed.

New: Event has just arrived at the agent.

Seen: Event has been viewed by the agent.

Done: Event is processed.

ReceivedDate and time when the media event entered the ACD Group
SenderThe sender of the media event
User DataUser data can be displayed here
ReceiverName of the service number via which the event was generated.
SubjectSubject of the media event
CRM LinkA CRM link can be displayed here
ActionThe action Open takes you to the editing of the respective media event. See also Agent Home.


Media History

IIn this tab, completed media events for the supervisor's groups are displayed. The supervisor can view completed media events and, if necessary, reopen them to initiate further actions, such as forwarding the event to a specific agent or group.

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Current calls

Here supervisors can view the active calls within their assigned ACD groups. By clicking on the detail view of an active call, they can get more information about each call.

Image Added

ACD GroupName of the ACD group the caller is in
RemoteCaller number
Contact NameName of the contact (if available)
Contact ClassContact class name (if available)
PriorityPriority of the call on hold
ACD AgentAgent name
StartTime of arrival of the call in the system
ConnectedTime of connection with an agent
Waiting TimeWaiting time of the caller
DurationTalk time with the agent so far


Grid View

Die Gitteransicht ist eine Kombination aus allen Ansichten.

Image Added

There are 3 layouts available.

Image Added

Cockpit Variablesxxx (Your cockpit variables are displayed here)
DiallerHere you can find statistics on dialer campaigns.
Custom 1/2/3xxx 
Dynamic Priority GroupsHere you will find statistics on Dynamic Priority Groups.
Call
Calls
Control

The control number is the sum of the columns:

  • Calls - Agents
  • Calls - Busy
  • Hangup Announcement - Total
  • Short Hangups - Total
  • Overflow - Queue Timeout
  • Calls - Other (and serves as a control of the "Calls - Total" figure)

If the system is working correctly, the "Call - Control" and "Calls - Total" figures are the same.

The calculated sum of the totals rows from the columns:

  • Calls - Agents
  • Calls - Busy
  • Hangup Announcement - Total
  • Short Hangups - Total
  • Hangup Queue - Total
  • Overflow - Queue Timeout
  • Calls - Other (and serves as a control of the "Calls - Total" figure)

If the system is working correctly, the "Call - Control" and "Calls - Total" figures are the same.

Mappings

Here supervisors can define the affiliation of agents to ACD groups and their skills therein.

Web Messages

Supervisors can create and send messages to specific ACD groups and/or agents and supervisors. These messages are displayed in the recipients' web clients. It is possible to set a time period in which web messages are to be displayed. This way supervisors can prepare them in advance. Group messages can only be deleted by the supervisor and are automatically removed after the time stamp has expired. Personal messages can be deleted by the agent or supervisor and are automatically removed after the configured timestamp has expired.

Menu - ACD

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Agent Home

Home view of the agent

Agent Home (Braille)

This version of Agent Home has been optimised for use with Braille readers.Aggregation GroupsxxxSupervisorThe supervisor's main view is divided into intuitive tabs that the supervisor can select as needed.Users Profilesxxx

Menu - Chat

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Chat connectors

Here you can edit the chat connector. 

Menu - Statistics

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ReportsSupervisors can access standard reports. Depending on requirements, further reports can be activated for supervisors on a project-specific basis. Reports can be created on the fly or subscribed to, in which case they are sent to the supervisor by email. Several formats are available: PDF, CSV, HTML or Excel files.

Report Subscriptions

Supervisors can access your subscribed reports.

ServicerufnummernSupervisors can view statistics on service numbers. 

Menu - User Data

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Categories

xxx

User Master Data

Supervisors can view and change their personal settings (e.g. change password, change language and settings that affect web views)

Functional requirements

FullClient(WebClient): Chrome / Firefox / Edge / Opera / Safari required

MiniClientV2.36 or newer (If using older versions, either update to the minimum version 2.36 or use the web browser)

MiniClient: Also works within terminal sessions such as Citrix and Remote Desktop

Agent Home

Home view of the agent

Agent Home (Braille)

This version of Agent Home has been optimised for use with Braille readers.

User profiles

xxx

Aggregation Groups

xxx
SupervisorThe supervisor's main view is divided into intuitive tabs that the supervisor can select as needed.

Categories

xxx

User Master Data

Supervisors can view and change their personal settings (e.g. change password, change language and settings that affect web views)

Chat Connectors

Here you can edit the chat connector. 

Subscribed reports

Supervisors can access their subscribed reports.

Reports

Supervisors can access standard reports. Depending on requirements, further reports can be activated for supervisors on a project-specific basis. Reports can be created on the fly or subscribed to, in which case they are sent to the supervisor by email. Several formats are available: PDF, CSV, HTML or Excel files.
Servic NumbersSupervisors can view statistics on service numbers. 



*Inbound Since, Inbound 15, Inbound 60

Calls Control

The control number is the sum of the columns:

  • Calls - Agents
  • Calls - Busy
  • Hangup Announcement - Total
  • Short Hangups - Total
  • Overflow - Queue Timeout
  • Calls - Other (and serves as a control of the "Calls - Total" figure)

The calculated sum of the totals rows from the columns:

  • Calls - Agents
  • Calls - Busy
  • Hangup Announcement - Total
  • Short Hangups - Total
  • Hangup Queue - Total
  • Overflow - Queue Timeout
  • Calls - Other (and serves as a control of the "Calls - Total" figure)


Mappings

Here supervisors can define the affiliation of agents to ACD groups and their skills therein.


Web Messages

Supervisors can create and send messages to specific ACD groups and/or agents and supervisors. These messages are displayed in the recipients' web clients. It is possible to set a time period in which web messages are to be displayed. This way supervisors can prepare them in advance. Group messages can only be deleted by the supervisor and are automatically removed after the time stamp has expired. Personal messages can be deleted by the agent or supervisor and are automatically removed after the configured timestamp has expired.

Menu - ACD

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Agent Home

Home view of the agent

Agent Home (Braille)

This version of Agent Home has been optimised for use with Braille readers.
Aggregation Groupsxxx
SupervisorThe supervisor's main view is divided into intuitive tabs that the supervisor can select as needed.
Users Profilesxxx

Menu - Chat

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Chat connectors

Here you can edit the chat connector. 


Menu - Statistics

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ReportsSupervisors can access standard reports. Depending on requirements, further reports can be activated for supervisors on a project-specific basis. Reports can be created on the fly or subscribed to, in which case they are sent to the supervisor by email. Several formats are available: PDF, CSV, HTML or Excel files.

Report Subscriptions

Supervisors can access your subscribed reports.

ServicerufnummernSupervisors can view statistics on service numbers. 


Menu - User Data

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Categories

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User Master Data

Supervisors can view and change their personal settings (e.g. change password, change language and settings that affect web views)



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Verfügbare Optionen (Kacheln)

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Header

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Auf den Reitern Inbound-Status, Inbound Echtzeit, Inbound Seit, Inbound 15, Inbound 60 und Wallboard sind im Header-Bereich einige Einstellungen verfügbar, die Einfluss auf die angezeigten Statistiken haben.

, die bei Bedarf aktiv in den Contact-Center-Gruppen arbeiten können, denen sie zugeordnet sind. Zu den verfügbaren Kanälen gehören eingehende/ausgehende Anrufe, Chat, E-Mail, WhatsApp, Voicemail und Rückrufe. Darüber hinaus können Supervisoren die Contact Center-Gruppen und Agenten verwalten. Bei Bedarf können ihre Konten so konfiguriert werden, dass nur die Verwaltungsfunktionen verfügbar sind und sie nicht an der Annahme von Anrufen oder der Bearbeitung von Medienereignissen teilnehmen. Weitere Informationen zu den Agentenfunktionen finden Sie unter "AgentHome".

Supervisoren können in den ihnen zugewiesenen ACD-Gruppen festlegen, welche Agenten für die Verteilung von Anrufen und Ereignissen zur Verfügung stehen und mit welchen Fähigkeiten sie von den in den ACD-Gruppen konfigurierten Verteilungsalgorithmen berücksichtigt werden sollen. Supervisoren können die Verfügbarkeit von Agenten und entsprechende Anrufinformationen über eine intuitive, in Registerkarten organisierte Oberfläche einsehen. Darüber hinaus können Supervisoren wichtige KPIs in einem persönlichen Wallboard konfigurieren und Berichte im laufenden Betrieb erstellen oder über Abonnements generieren, die ihnen zeitgesteuert per E-Mail zugesandt werden.

Zur Anmeldung am Supervisor Client wird der WebClient (Full/MiniClient) oder der MiniClient verwendet. Für die Verwaltungsfunktionen - die ein größeres Ansichtsfenster auf dem Bildschirm erfordern - wird der Full-Client empfohlen.

Einzelheiten sind abhängig von den Rechten, die Ihnen im System eingeräumt wurden.

Anmelden

Um sich einzuloggen, öffnen Sie das jtel Portal über Ihren Browser

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Symbolleiste

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Einleitung

Supervisoren und Contact Center-Manager verwalten den täglichen Betrieb im Contact Center. Supervisoren können die ACD-Gruppen und Agenten, denen sie zugewiesen sind, sehen und verwalten. Verschiedene Ansichten geben einen Überblick über die Leistung des Contact Centers in Echtzeit sowie über aggregierte Statistiken, die über den aktuellen Tag kumuliert werden. 

Agenten können bei schwierigen Anrufen die Hilfe von Supervisoren anfordern. Mit einem Klick kann sich der Supervisor in den Anruf des Agenten einschalten, um die benötigte Hilfe zu leisten. Darüber hinaus kann der Supervisor eine Echtzeitansicht aller ein- und ausgehenden Medienereignisse einsehen und KPIs zur Leistung des Contact Centers in einem konfigurierbaren Wallboard anzeigen.

Supervisoren können die Zuordnung von Agenten zu

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languagede

Einleitung

Supervisoren und Contact Center-Manager verwalten den täglichen Betrieb im Contact Center. Supervisoren können die ACD-Gruppen und Agenten, denen sie zugewiesen sind, sehen und verwalten. Verschiedene Ansichten geben einen Überblick über die Leistung des Contact Centers in Echtzeit sowie über aggregierte Statistiken, die über den aktuellen Tag kumuliert werden. 

Agenten können bei schwierigen Anrufen die Hilfe von Supervisoren anfordern. Mit einem Klick kann sich der Supervisor in den Anruf des Agenten einschalten, um die benötigte Hilfe zu leisten. Darüber hinaus kann der Supervisor eine Echtzeitansicht aller ein- und ausgehenden Medienereignisse einsehen und KPIs zur Leistung des Contact Centers in einem konfigurierbaren Wallboard anzeigen.

Supervisoren können die Zuordnung von Agenten zu Gruppen entsprechend den aktuellen Anforderungen des Contact Centers ändern. Sie können auch die Fähigkeiten der Agenten innerhalb der Gruppen festlegen, wenn diese Fähigkeit über ihre Sicherheitsgruppe aktiviert ist. Der Supervisor kann Nachrichten direkt an Agenten oder an eine Gruppe von Agenten senden. Diese Funktion kann genutzt werden, um Agenten über wichtige Informationen zum Tagesgeschäft im Contact Center zu informieren, z. B. über verfügbare Sonderangebote oder Informationen für bestimmte Agenten zu administrativen Zwecken, wie z. B. die Erinnerung an ihre Krankmeldung oder ihren Urlaubsantrag.

jtel Supervisoren können bei Bedarf auch wie normale Agenten arbeiten. Alle Funktionen, die Agenten zur Verfügung stehen, stehen auch Supervisoren zur Verfügung, die bei Bedarf aktiv in den Contact-Center-Gruppen arbeiten können, denen sie zugeordnet sind. Zu den verfügbaren Kanälen gehören eingehende/ausgehende Anrufe, Chat, E-Mail, WhatsApp, Voicemail und Rückrufe. Darüber hinaus können Supervisoren die Contact Center-Gruppen und Agenten verwalten. Bei Bedarf können ihre Konten so konfiguriert werden, dass nur die Verwaltungsfunktionen verfügbar sind und sie nicht an der Annahme von Anrufen oder der Bearbeitung von Medienereignissen teilnehmen. Weitere Informationen zu den Agentenfunktionen finden Sie unter "AgentHome".

Supervisoren können in den ihnen zugewiesenen ACD-Gruppen festlegen, welche Agenten für die Verteilung von Anrufen und Ereignissen zur Verfügung stehen und mit welchen Fähigkeiten sie von den in den ACD-Gruppen konfigurierten Verteilungsalgorithmen berücksichtigt werden sollen. Supervisoren können die Verfügbarkeit von Agenten und entsprechende Anrufinformationen über eine intuitive, in Registerkarten organisierte Oberfläche einsehen. Darüber hinaus können Supervisoren wichtige KPIs in einem persönlichen Wallboard konfigurieren und Berichte im laufenden Betrieb erstellen oder über Abonnements generieren, die ihnen zeitgesteuert per E-Mail zugesandt werden.

Zur Anmeldung am Supervisor Client wird der WebClient (Full/MiniClient) oder der MiniClient verwendet. Für die Verwaltungsfunktionen - die ein größeres Ansichtsfenster auf dem Bildschirm erfordern - wird der Full-Client empfohlen.

Einzelheiten sind abhängig von den Rechten, die Ihnen im System eingeräumt wurden.

Anmelden

Um sich einzuloggen, öffnen Sie das jtel Portal über Ihren Browser

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Start Bildschirm

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Symbolleiste

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Kaffeetasse Symbol = Arbeitspausenanzeige

Die Arbeitspausenanzeige zeigt an, ob es momentan möglich ist, eine Pause zu machen. Er zeigt die Anzahl der angemeldeten Agenten in Relation zu der in den ACD-Gruppeneinstellungen konfigurierten maximalen Anzahl der Agenten, die eine Pause machen dürfen.

  • Grün = der Agent kann den Status auf “Pause” setzten.

  • Gelb = wenn der Agent den Status auf “Pause” setzt, dann würde das bedeuten, dass der Agent die in der ACD-Gruppe konfigurierte Relation überschreiten würde.

  • Rot = der Agent kann den Status “Pause” nicht setzten

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Briefumschlag Symbol = Medienereignisse

Neue Medienereignisse werden durch ein blinkendes Briefumschlagsymbol in der Symbolleiste angezeigt.

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Megafon Symbol = Bannermeldung

Neue Bannermeldungen werden durch das blinkende Megafon Symbol in der Symbolleiste angezeigt. Der Supervisor kann Bannermeldungen an Gruppen oder an einzelne Agenten senden (z.B. "Vergessen Sie das heutige Sonderangebot nicht..." oder "Lieber Sam, bitte denken Sie daran, Ihren Status auf Pause zu ändern, wenn Sie einen Kaffee trinken gehen")

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Headset Symbol = Supervisor Anforderung 

Wenn ein Agent den Supervisor für Hilfe anfordert, blinkt das Headset Symbol.

Status 

Auswahl von definierten Zuständen wie Anrufe und Medien, Pause und mehr je nach kundenspezifischen Anforderungen.

Telefonnummern

Telefonnummern: Auswahl von definierten Telefonnummern für die Erreichbarkeit des Supervisors (z. B. Büro, Mobil, Homeoffice etc.)

Agent Home

Home-Ansicht des Agenten.

Agent Home (Braille) 

Diese Version von Agent Home wurde für die Nutzung mit Braille-Reader optimiert.

Berichte 

Supervisor können auf Standardberichte zugreifen. Je nach Bedarf können weitere Berichte projektspezifisch für Supervisor aktiviert werden. Berichte können im laufenden Betrieb erstellt oder abonniert werden, in diesem Fall werden sie per E-Mail an den Supervisor gesendet. Es sind mehrere Formate verfügbar: PDF, CSV, HTML oder Excel-Dateien.

Stammdaten Benutzer Benutzer können ihre persönlichen Einstellungen anzeigen und ändern (z.B. Kennwort ändern, Sprache und Einstellungen ändern, die sich auf die Webansichten auswirken)

Supervisor 

Die Hauptansicht des Supervisors ist in intuitive Registerkarten unterteilt, die der Supervisor nach Bedarf auswählen kann. Als Supervisor verschaffen Sie sich z.B. eine Übersicht über den Status der von Ihnen überwachten Gruppen und Agenten.

Hier können Sie wesentliche Parameter des Callcenters bei laufendem Betrieb im Auge behalten. In der Toolbar werden bei besonderen Vorkommnissen (z.B. Hilfeanforderung von Agenten) Symbole angezeigt.

In den Köpfen einiger Tabellenspalten sehen Sie die Symbole Image Removed oder Image Removed. Damit können Sie die Sichtbarkeit von Tabelleninhalten steuern. Nach Anklicken von Image Removed erscheint ein Dialog, in dem Sie Tabellenreihen zur Ansicht aus- und abwählen können. Nach Anklicken von Image Removed erscheint ein Dialog, in dem Sie die Sichtbarkeit und Reihenfolge von Tabellenspalten festlegen können. Die Funktionsweise ist im Abschnitt "Die Benutzeroberfläche" beschrieben.

Wenn Sie in der ersten Tabellen in der Spalte Aktion auf Details klicken, gelangen Sie zu einer Ansicht, in der Sie Details der ACD für die gewählte Gruppe ansehen und konfigurieren können.

Mit Karte blenden Sie eine Landkarte der Anrufer der Gruppe ein. Jeder Anruf wird mit einer Stecknadel dargestellt, mehrere Anrufe werden zusammengefasst in einer Scheibe. Dies gibt Ihnen ein Überblick über die Verteilung Ihrer Anrufe auf der Landkarte. Um diesen Dienst zu nutzen, müssen die Vorwahlen im System mit Geo-Daten gepflegt sein. Fragen Sie Ihren Systemadministrator, ob diese Darstellung für Ihre Region oder Ihr Land verfügbar ist.

Dialer-Kampagnen (Optionales Feature)

Supervisors können ausgehende Kampagnen erstellen und sie Agenten zuweisen (Kampagnenmanagement). Manuelle oder automatisierte Dialer-Kampagnen können erstellt werden.

Ansagen (Optionales Feature)Der Supervisor kann die Sprachansagen für die ACD oder das IVR hochladen und ändern.
GruppeÜber die Aktionsfläche "Gruppe" können die relevanten Gruppen für jeden Bereich (Inbound Status, Gitteransicht, Wallboard, etc.) ausgewählt werden.

Servicelevel

Hier stellen Sie ein, welche Zeit Sie als Servicelevel für die Berechnung einiger der Werte in den Tabellen nutzen möchten.

Kurzabbrecher

Hier stellen Sie ein, bis zu welcher Zeit Anrufe als Kurzabbrecher gezählt werden. Kurzabbrecher sind solche Anrufer, die angekommen in der Warteschleife, innerhalb kürzester Zeit auflegen.

Servicequote

Für die Berechnung der Spalte X% beantwortet in (s), stellen Sie hier ein welche Prozentzahl der Anrufe Sie betrachten möchten.

Statistik seit

Hier wird angezeigt, seit wann Anrufe für die Statistik berücksichtigt werden. Hier können Sie über die entsprechenden Drop-Down Listen den Wert der Stunde sowie Minute verändern. Wenn Sie auf "Jetzt" klicken, wird die aktuelle Serverzeit eingestellt.

Grafikintervall

Hier stellen Sie die Granularität einige der Grafiken im Reiter Wallboard ein.

Zoom

Durch die Zoom-Funktion können die einzelnen Kacheln minimiert werden, um so möglichst viele auf einen Bildschirm darstellen zu können.

ServerzeitHier wird als Information die aktuelle Serverzeit angezeigt.

Image Added

Kaffeetasse Symbol = Arbeitspausenanzeige

Die Arbeitspausenanzeige zeigt an, ob es momentan möglich ist, eine Pause zu machen. Er zeigt die Anzahl der angemeldeten Agenten in Relation zu der in den ACD-Gruppeneinstellungen konfigurierten maximalen Anzahl der Agenten, die eine Pause machen dürfen.

  • Grün = der Agent kann den Status auf “Pause” setzten.

  • Gelb = wenn der Agent den Status auf “Pause” setzt, dann würde das bedeuten, dass der Agent die in der ACD-Gruppe konfigurierte Relation überschreiten würde.

  • Rot = der Agent kann den Status “Pause” nicht setzten

Image Added

Briefumschlag Symbol = Medienereignisse

Neue Medienereignisse werden durch ein blinkendes Briefumschlagsymbol in der Symbolleiste angezeigt.

Image Added

Megafon Symbol = Bannermeldung

Neue Bannermeldungen werden durch das blinkende Megafon Symbol in der Symbolleiste angezeigt. Der Supervisor kann Bannermeldungen an Gruppen oder an einzelne Agenten senden (z.B. "Vergessen Sie das heutige Sonderangebot nicht..." oder "Lieber Sam, bitte denken Sie daran, Ihren Status auf Pause zu ändern, wenn Sie einen Kaffee trinken gehen")

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Headset Symbol = Supervisor Anforderung 

Wenn ein Agent den Supervisor für Hilfe anfordert, blinkt das Headset Symbol.