Choose Conference Server - Conferences in the main menu. The existing conferences in the system will be shown. Choose Edit in the row of the conference you wish to edit to see the details for that conference.
Using the tabs you can select various groups of parameters.
Once you have made any necessary changes, click on Save below the table. This returns you to the list of conferences. There, you can Delete any unneeded conferences.
Master Data
Here you can change the name of the conference.
Service Numbers
A list of service numbers by means of which participants can call a conference is shown here. Use New in the toolbar to add a further service number. Use Edit to change the details for a particular service number. The fields shown may vary depending on the conference model used. The following table shows all possible parameters:
Service Number | The service number |
Role | The Conference Role which is given to callers using this |
Maximum Participant Count | The maximum number of participants in the conference, |
Lobby Waiting Room | The conference has a “Lobby” in which participants wait |
With Name Recording | Callers are prompted to record their names before entering |
Speaker / Language | The speaker and language of the prompts played to callers |
Intro Prompt | The choice of a welcome prompt played to participants at the |
Custom Intro Prompt | The welcome prompt to be played to participants if the previous |
Model / Menu Prompt | The choice of a menu prompt to be played to callers |
Custom Menu Prompt | The menu prompt to be played to participants if the previous |
Operator Info Prompt | The prompt to be played if participants choose the operator |
Custom Operator Info | The operator info prompt to be played to participants if the |
Prompt enter conference | The prompt to be played when callers enter the conference room. |
Prompt participants | The prompt to be played announcing the number of participants |
Jingle when new participant | The jingle which will be played when new participants enter the |
Lobby Music | The music to be played when participants are in the lobby |
Presentation
This tab is only available for the following conference models:
- No PIN - conference determined from service number
- PIN Management - conference and role determined by PIN
Here you can setup a presentation for the conference. The URL can be used with the password to view the presentation when the conference is being held. Presentations can be configured using Conference Server - Presentations.
PINs
This tab is only available for the following conference model:
- PIN Management - conference and role determined by PIN
Here you can see a table of numbers, which allow callers to access the conference with the corresponding role. Example:
Use New in the toolbar to create a new PIN. Use Edit in the row of a PIN to change parameters pertaining to that PIN. In the form, enter the following data:
PIN | This number is generated by the system. |
Conference Role | The Conference Role which is given to callers using this PIN. |
Locked from / to | You can lock the pin for a certain period of time using this setting. |
Maximum Participant Count | Configure the maximum number of participants who can dial in |
Using the option Export CSV you can export the PIN list to a CSV file.
You can manage PINs using the function Conference Server - Conference PINs.
PIN Lock
This tab is only available for the following conference model:
- PIN Management - conference and role determined by PIN
The PIN lock applies to all PINs assigned to the conference. A locked PIN can not be used to dial into the conference. Provide the following information:
Lock Type | When conference ends Interactive - the manager can set the lock manually None - no lock |
Lock Delay (Min) | The lock is applied after the configured number of minutes. |
Locked for (Days) | The number of days the lock is applied for. |
Make the required settings and click on Save.
Recording PINs
Here you can view a list of recording PINs created for this conference.