Choose Conference Server - Conferences in the main menu. The existing conferences in the system will be shown. Choose Edit in the row of the conference you wish to edit to see the details for that conference.

Using the tabs you can select various groups of parameters.

Once you have made any necessary changes, click on Save below the table. This returns you to the list of conferences. There, you can Delete any unneeded conferences.

Master Data

Here you can change the name of the conference.

Service Numbers

A list of service numbers by means of which participants can call a conference is shown here. Use New in the toolbar to add a further service number. Use Edit to change the details for a particular service number. The fields shown may vary depending on the conference model used. The following table shows all possible parameters:

Service Number

The service number

Role

The Conference Role which is given to callers using this
service number.

Maximum Participant Count

The maximum number of participants in the conference,
who can call using this service number.

Lobby Waiting Room

The conference has a “Lobby” in which participants wait
for the conference to start. Before the conference starts
participants cannot speak with oneanother.

With Name Recording

Callers are prompted to record their names before entering
the conference.

Speaker / Language

The speaker and language of the prompts played to callers
on this service number.

Intro Prompt

The choice of a welcome prompt played to participants at the
start of the call.

Custom Intro Prompt

The welcome prompt to be played to participants if the previous
parameter is set to Individual Prompt.

Model / Menu Prompt

The choice of a menu prompt to be played to callers

Custom Menu Prompt

The menu prompt to be played to participants if the previous
parameter is set to Individual Prompt.

Operator Info Prompt

The prompt to be played if participants choose the operator
information menu item.

Custom Operator Info
Prompt

The operator info prompt to be played to participants if the
previous parameter is set to Individual Prompt.

Prompt enter conference
room

The prompt to be played when callers enter the conference room.

Prompt participants
already present

The prompt to be played announcing the number of participants
already present when entering the conference room.

Jingle when new participant
enters room

The jingle which will be played when new participants enter the
conference

Lobby Music

The music to be played when participants are in the lobby

Presentation

This tab is only available for the following conference models:

Here you can setup a presentation for the conference. The URL can be used with the password to view the presentation when the conference is being held. Presentations can be configured using Conference Server - Presentations.

PINs

This tab is only available for the following conference model:

Here you can see a table of numbers, which allow callers to access the conference with the corresponding role. Example:

Use New in the toolbar to create a new PIN. Use Edit in the row of a PIN to change parameters pertaining to that PIN. In the form, enter the following data:

PIN

This number is generated by the system.

Conference Role

The Conference Role which is given to callers using this PIN.

Locked from / to

You can lock the pin for a certain period of time using this setting.

Maximum Participant Count

Configure the maximum number of participants who can dial in
using this PIN.

Using the option Export CSV you can export the PIN list to a CSV file.

You can manage PINs using the function Conference Server - Conference PINs.

PIN Lock

This tab is only available for the following conference model:

The PIN lock applies to all PINs assigned to the conference. A locked PIN can not be used to dial into the conference. Provide the following information:

Lock Type

When conference ends

Interactive - the manager can set the lock manually

None - no lock

Lock Delay (Min)

The lock is applied after the configured number of minutes.

Locked for (Days)

The number of days the lock is applied for.

Make the required settings and click on Save.

Recording PINs

Here you can view a list of recording PINs created for this conference.